Sending An Email To Fax
Click to send an International Fax
Sending an email to fax with AirComUSA© is as easy as sending an email.
From your email client, typically MS Outlook© or Outlook Express©, open a new
email window by selecting File, New, Mail Message. You can also click the
button, or press Ctrl+N on your keyboard.
While this white paper illustrates this process using Microsoft© Outlook Express©, you can use any email client, including on line clients like Yahoo! and Hotmail.
Figure 1: Opening a Mail Message in Microsoft© Outlook Express©
Outlook
Express© will open a blank email message. In the 
field, type the email
address AirComUSA© gives you when
you registered for the service. This address will direct your documents to our
system, which will then distribute your documents to the fax numbers you
specify.
In the 
field, type a brief summary of your email.
Finally, attach the documents you want to fax to this email. You can attach these files by clicking and dragging them to the space between the subject field and the text formatting fields.
Figure 2: Microsoft© Outlook Express© Mail Message
You
can also attach files by clicking Insert, File Attachment. This will open the insert attachment dialogue box. Select
the appropriate directory and file(s), and then click 
.
Your attached files may be any of the following formats:
- doc - Microsoft Word Document
- tif and tiff - Tagged image file
- prn and ps - PostScript
- pdf - Adobe PDF
- txt and text - Plain text
- html - HyperText Markup Language
Creating .pdf and .tif files requires specialized software. Virtually every program allows you to save your document as a text file using the Save As command. From any program with a print menu, you can create a .prn or .ps file.
* NOTE - The .prn file must be created by the correct printer driver. Other PS, post script, drivers will work, but HP LaserJet 4P/4MP PS is known to work. It is a typical driver that can be found on a windows disk. More Information...
To create a .prn file, open the print dialogue window by clicking File, Print.
Figure 3: The print dialogue window
Check
the 
box in the upper
right hand corner of the window below the 
button. Click
, and one of two Print to File windows will open. See figures
4 and 5 below.
Figure 4: Print to file dialogue window 1
Figure 5: Print to file window dialogue 2
If your print to
file dialogue window looks like figure 4, type the address and file name of
your new .prn file, and then click 
.
If your print to
file dialogue window looks like figure 5, select the appropriate directory in
the 
. Type the file name in the appropriate field, and click 
.
The order in which you attach your files determines how they will come out of the recipient's fax machine. You should attach your cover page first, and then any additional documents you may have.
Figure 6: Mail Message with cover sheet and fax material attached
In the body of your message, type the fax number(s) you are faxing your documents to. If you are faxing your attachments to multiple fax numbers, place each fax number on a separate line.
Figure 7: Mail message to send to multiple email to fax numbers
Because our system looks for 10-digit numbers, you should always include the area code. In addition, you don't need to worry about whether to include parentheses, periods or dashes between the area code, prefix and line number; our software ignores such dividing punctuation.
Be sure to delete any signature files you may be using; otherwise, our system will send your fax to the phone numbers listed in that file.
When
your email is ready, click 
. AirComUSA
will then distribute your attachments to the fax numbers you listed in the body
of your message.
Figure 8: Report Email for your email to fax
When our servers have successfully sent your email to fax to each number, you will receive a report email confirming that the email to fax went through. If the email to fax goes through immediately, the body of this report email will look like figure 9.
Figure 9: Body of report email to fax.
International Faxing
To send an international fax:
- Include the digits "011".
- Enter country code.
- Follow with the fax number.
